SOUTH CREAKE PARISH COUNCIL

Minutes of the South Creake Annual Parish Council Meeting, held in the Ostrich Function Room on Monday May 16th 2011 at 7 30pm.

Present: Councillors, R Wakeman, G Allen, S Freakley, C Gardner, L Goodhall, T Harrison, A Harvey, R Maslin, V May, the Clerk and 11 Parishioners.

1. In the absence of the retiring Chairman, Councillor L Ringwood, who had sent his apologies the chair was taken by the retiring Vice-Chairman, Councillor R Wakemen who welcomed all present to the meeting thanking the Councillors who had retired from office for their help and support during the previous electoral period.

2. Apologies for absence.
It was agreed to accept apologies for absence from Councillor S Libovitz (holiday)

3. a. Election of Chairman
Councillor R Wakeman requested nominations for the office of Chairman. 2 nominations were received.
Councillor R Maslin: Proposed Councillor G Allen, Seconded Councillor C Gardner. Councillor Mrs A Harvey: Proposed Councillor Mrs A Harvey, Seconded Councillor Mrs V May.
The result of a vote by a show of hands. Councillor R Maslin 5 votes, Councillor Mrs A Harvey 2 votes.
Councillor R Maslin was declared elected, took the chair and signed the Declaration of Office. Councillor R Wakeman retired from the Parish Council.
b. Election of Vice-Chairman
Councillor R Maslin requested nominations for the office of Vice-Chairman.
It was proposed Councillor Mrs S Freakley, seconded Councillor Mrs L Goodhall and carried that Councillor Mrs A Harvey be elected Vice-Chairperson.
Councillor R Maslin thanked the retiring Councillors and welcomed the newly elected Councillors to the Parish Council.
4. Declaration of Interests on Agenda Items
There were none declared.

5. Public Participation
It was resolved to adjourn the meeting for Parishioners Questions and Statements. Mr Paul Hart stated that he was pleased to announce that the 99 year lease for the area of land on the recreation ground for the construction of the new Memorial Pavilion, signed at the previous Parish Council meeting had been passed to the Land Registry Office. It was hoped that after the completion of registration building would soon be able to commence.

The meeting resumed.

6. Minutes
It was resolved that the minutes of the meeting held on April 4th 2011, copies of which had been circulated to members and were available in the hall be approved and signed by the Chairman.

7. Matters Arising from the Minutes for Information Only
Councillor Mrs A Harvey informed the meeting that she had attended the April meeting of the Development Control Board. Owing to a change in the original submission made by Natural England the Jack's Lane wind farm application was deferred to a later date.

8. Correspondence
The following general correspondence had been received and the contents noted.
a. Creative Arts - Village Screen: Details of an event to be held at Castle Acre Village Hall on Tuesday May 24th.
b. West Norfolk Sports Council: Details of the Annual General Meeting and the Village Games.
c. NALC. SLCC: Details of the Annual Conference at Norwich on June 28th 2011, it was agreed that the Clerk should attend.
d. NALC: Details of Initial Training for Clerks and Councillors: It was agreed that the Clerk should arrange a "Whole Council Training Session."

9. Highway and Related Matters
a. Footway B1355 junction with Bluestone Road. Brambles required cutting back.

10. Footway Lighting
a. There were no reports of any lighting problems.

11. Finance
a. Accounts paid prior to the meeting.
* 101287. East Coast Casting Co. Ltd. Village pump repairs. £144.00
* 101288. Cook & Pullet. Stakes for allotments. £3.20
* 101289. Mr G Mendham. Allotment maintenance work. £100.00
* 101290. Gooch Pest Control. Mole control on the recreation ground. £106.00
b. Accounts for payment it was agreed that the following accounts should be paid.
* 101292. Viking Direct. Stationery. £109.63
* 101293. MHB Services Ltd. Lighting Maintenance. £130.97
* 101294. Clerk's Salary and Travel April. £175.60
c. Parish Council Accounts - Financial Year 2010 - 2011. Members considered the accounts, copies of which had been circulated. The Clerk replied to the queries raised, it was then resolved that they be approved and signed by the Chairman.
d. Appointment of Bank Signatories. It was agreed that Councillor R Maslin and Councillor Mrs A Harvey would be the new signatories and Councillor G Allen remaining as the third signatory.
e. Council Direct Debits. It was agreed that the direct debits to Eon, Footway Lighting and the Borough Council, Collection of Dog Waste should continue.

12. Planning Matters
a. 11/00701 Erection of a one and a half storey dwelling, land South of 14 Winston Drive.
It was agreed that Council should support the application.
b. 11/00300/F Erection of conservatory to East elevation and weather board cladding to external walls of exiting 1st floor extension (West elevation) at 49 Bluestone Road.
Application approved by Borough Planning Control.
c. Leicester Road - Section 106 Agreement: The responses from Flagship Housing and the National Association of Local Councils solicitor were considered at some length.
Flagship Housing. A letter from Michael Cramp, the Business Development Officer which stated the changes which Flagship Housing and the Borough Council were willing to make was discussed. It was noted that the Parish Council had been unable to secure all the changes in the Section 106 which they had requested, both Flagship Housing and the Borough Council would be willing to increase the length of time a person had resided in the village from 3 to 5 year's .As this was the main change the Parish Council had requested it was agreed to accept the proposals as stated in the letter.
NALC. A request sent to the Norfolk Association of Local Councils requesting advice on the possibility of some financial redress due to the way the Section 106 had been handled by the Borough Council and Flagship Housing had been passed to NALC legal team.
In her reply solicitor Jane Moore stated Council's concerns that it sold the land at an undervalue was in her opinion too remote to be able to claim a financial loss. There was also a limited period for bringing such claims forward.
Members felt that as much as they would wish to take the matter further it would prove too costly and possibly not reach a satisfactory conclusion

13. To appoint representatives to Outside Bodies
a. It was agreed that Councillor Mrs S Freakley should be appointed Council's represented to the Creake Charities.
b. It was also agreed that Mr L Ringwood be co-opted onto the War Memorial Institute Committee as the Parish Council representative.

14. Allotment Matters
The Clerk reminded members that Mr D Berry's tractor mower had been stolen from the shed on the Back Street Allotment Site. Mr Berry had been in touch with Norse Commercial Ltd, (the Council's contractor) who had quoted him a price of £375.65 to cut his area of grass until the end of the season. Mr Berry was willing to pay this sum direct to the Parish Council if it could be arranged that the grass could be cut at the same time as Council's. It was agreed that the Clerk should arrange this.

15. It was noted that the next Council Meeting would be held on June 6th 2011

With no other business the Chairman closed the meeting at 8.40pm.

THESE MINUTES WERE APPROVED BY THE FULL COUNCIL ON JUNE 6th 2011