SOUTH CREAKE PARISH COUNCIL

Minutes of the South Creake Parish Council Meeting held in the Ostrich Function Room on Monday Feb 7th 2011 at 7 30pm.

Present: Councillors L Ringwood, Chairman, R Wakeman, G Allen, D Cox, C Gardner, A Harvey, R Maslin, the Clerk and 9 Parishioners.

1. The Chairman welcomed all present to the meeting.

2. Apologies for absence.
It was agreed to accept apologies for absence from Councillor Mrs V May (family commitments) and Councillor T Harrison (work commitments). Apologies were also received from Borough/County Councillor M Chenery of Horsbrugh.

3. Declaration of Interests on Agenda Items
There were none declared.

4. Public Participation
It was resolved to adjourn the meeting for Parishioners Questions and Statements.
There were no points raised.
The meeting resumed.

5. Minutes
It was resolved that the minutes of the meeting held on January 10th 2011, copies of which had been circulated to members and were available in the hall be approved and signed by the Chairman.

6. Matters Arising from the Minutes for Information Only
There were no matters brought to the attention of the meeting.

7. Correspondence
The following general correspondence had been received and the contents noted.
a. Norfolk Association of Local Councils: Election Programme leading up to the May Elections.
b. Borough Council: Letter regarding Dog Waste Bins Invoicing and an audit of dog waste bins to be carried out.

8. Highway Matters
There were no points raised.

9. Footway Lighting
No lights were reported as requiring attention.

10. Finance
a. Accounts for payment. It was agreed that the following accounts should be paid.
* 101269. Fakenham Heel Bar Ltd. Supply and engrave Copy Plaques EDP Pride in Norfolk Awards. £90.00
* 101270. Clerk's Salary and Travel January. £175.60
b. Finance received. It was noted that the following amounts had been received,
* Mr R Wakeman Rent Licence. £25.00
* EDP Pride in Norfolk Awards Cash Award. £500.00
* UK Power Networks. Way Leave Payment. £86.50
c. Financial Statement: The Clerk circulated details of the December Financial Statement, which was considered, approved and signed.
d. Tree Surgery Estimate: It was agreed to accept an estimate of £500.00 plus VAT from Chestnut Avenue Tree Services for work to be carried out on willow trees situated on the Green.

11. Planning Matters
a. No new planning applications had been received from the Borough Council.
b. Section 106 Agreement Affordable Housing Leicester Road: The clerk gave details of correspondence he had received from Flagship Housing which stated the reasons why it had been possible for the owner of No. 9 Leicester Road to purchase the property free from certain restrictions covering other properties on the site which was never the intention of the scheme. It would not be possible to reverse the action which had taken place and at the present time Flagship Housing had no funds available to purchase the property back.
Regarding the Parish Council's request for a variation in the local letting policy (Section 106) both Flagship Housing and the Borough Council were agreeable to seeking the requested changes and would each cover the legal fees.
After a discussion it was resolved that the following changes to the Section 106 be requested
* Item 3 to be changed to read. Past residents of the village of South Creake who lived in the village of South Creake for a minimum of period of 5 years and who moved away within the last 5 years because no suitable accommodation was available.
* Item 4 should be moved down the list to the present position of No 6 and read:
Key Workers who need to live in the village of South Creake due to their permanent employment, or the offer of permanent employment.
c. The Parish Council should investigate the possibility of obtaining some financial redress from both Flagship Housing and the Borough Council to compensate for the mistakes both had made.
d. Councillor Mrs A Harvey stated that she had been in contact with Mr Henry Bellingham MP who was investigating the matter.
e. Planning Training Day - King's Lynn: The Clerk gave a report on the varies changes in the Planning System which had or would be taking place.

12. Memorial Pavilion
It was resolved to grant a 99 year lease for an area of land on the Playing Field for the new building and associated car park at a peppercorn rent of £5.00 per year. Plus the granting of a "right of way" to the building, the lease to be prepared by Hayes and Storr.

13. Council Standing Orders
It was agreed that the Clerk should prepare a new standing order stating Council's refusal to allow any voice recording of Parish Council meetings.

14. Allotment Matter
With one volunteer and the possibility of another parishioner coming forward it was hoped to have the 2 Allotment Wardens in place by April 1st 2011.

15. Charity Stall
Permission was granted for a Charity Stall in aid of Cancer Research to be held at the Bus Shelter on Easter Saturday, April 23rd 2011.

16. It was noted that the next full Council Meeting would be held on March 7th 2011 when Village - "Cold Calling" would be an agenda item.

With no other business the Chairman closed the meeting at 8 25pm.

THESE MINUTES WERE APPROVED BY THE FULL COUNCIL ON MARCH 7th 2011