SOUTH CREAKE PARISH COUNCIL

Minutes of the South Creake Parish Council Meeting held in the Ostrich Function Room on Monday Oct 5th 2009 at 7 30pm.

Present: Councillors L Ringwood, Chairman, R Wakeman, G Allen, D Cox, C Gardner, A Harvey, V May, the Clerk 7 Parishioners and Mrs R Monbiot OBE.

1. The Chairman welcomed all present to the meeting.

2. Apologies for absence.
It was agreed to accept apologies from Councillors T Harrison (work commitments) and R Maslin (holiday). Apologies were also received from Borough / County Councillor M Chenery of Horsbrugh.

3. Declaration of Interests on Agenda Items
There were none declared.

4. Public Participation
The meeting was adjourned for Parishioners Questions and Statements. Before taking questions the Chairman introduced Mrs Roslie Monbiot, former County Councillor for the area who presented the Parish Council with the Quality Parish Council Certificate. In return Mrs Monbiot was presented with a bouquet of flowers by the Vice-Chairman. This was followed by the presentation of a crystal rose bowl by the Chairman to the Clerk in appreciation of his work for the Council over the years and his efforts in helping the Council obtain Quality Status. Mrs Snell was presented with a bouquet of flowers by Councillor Mrs D Cox.
The Chairman then invited questions from the parishioners present.
Mr Paul Hart informed the meeting that varies problems were still being encountered with the application for planning permission for the proposed new pavilion/community hall on the playing field but it was hoped they would soon be overcome. Mr Hart then stated that he had better news regarding the War Memorial Institute. At a meeting of the Trustees of the hall held prior to the Council Meeting the Trustees had accepted a written offer for the sale of the hall which he hoped would be acceptable to the Charity Commission.
Mr E Marshall informed the meeting of EDF’s proposals to carry out line maintenance in the village prior to Christmas which could mean power being disconnected over long periods. Mr Marshall suggested that EDF be contacted and requested to postpone the work until the warmer months in 2010. It was agreed that the Clerk should contact EDF to express Parishioners concerns and also to obtain positive details of their intentions.
Mr D Berry informed the meeting that he was the prospective purchaser of the War Memorial Institute and it was his intentions after renovations had been carried out to live in the property.

The meeting resumed.

5. Minutes
It was resolved that the minutes of the meeting held on Sept 7th 2009, copies of which had been circulated to members and were available at the meeting be approved and signed by the Chairman.

6. Matters Arising from the Minutes for Information Only
Councillor Mrs A Harvey expressed her concerns that all Councillors had not been invited to attend the meeting with the project manager from RES, Mr Simon Peltenburg. The Chairman outlined the reasons why this had not been possible and assured Councillor Harvey that all the information he received and any future information would be passed on to Councillors and Parishioners.

7. General Correspondence
The following general correspondence had been received and the contents noted.
a. Borough Council Standards Committee: Revised guidance notes on good planning practice for Councillors and Officers dealing with planning matters.
b. Allianz Insurance: Letter confirming the insurance cover for the Speedwatch Team and its equipment.
c. Borough Council Standards Committee: Details of a panel hearing.
d. Norfolk Lowland Search and Rescue: Request for a donation. It was agreed not to make a donation at the present time.
e. NALC: Guidance notes for Your Parish Your Decision, funding opportunities for village groups.

8. Highway Matters
a. Councillor Mrs V May reported tree branches being left on the highway verge. The Clerk stated that he would try and find out which agency was responsible. b. Councillor Ringwood reported the completion of the work near the bus shelter except for a small area of highway maintenance.

9. Footway Lighting
There was nothing to report

10. Finance
a. It was resolved to approve the payment of the following accounts.
* 101214. Mr G Smalls. Hedge Cutting. £128 80.
* 101215. Norse Commercial Ltd. Grounds Maintenance. £1160.48
* 101216. Clerk’s Salary and Travel September. £147.47
* 101217. Clerks Expenses 06/07/09 - 02/10/09. £24.47

11. Planning Matters
09/01623/F Proposed conservatory to side of existing dwelling at Charos, 3. Front Street. It was resolved to recommend approval.
The Chairman suspended the meeting briefly to allow Mr Burrows to inform members that the site plan was out of date.

The meeting then resumed.

12. Village Green Duck Signs
It was resolved that for the present not to replace the duck signs which had been removed from the village green.

13. Work Programme to March 2010
The Chairman listed the following items to be pursued.
* A change in the Section 106 Agreement for the Social Housing - Leicester Road.
* To continue to find a suitable site for a village bottle bank.
* To continue to support the War Memorial Trustees.
* To upgrade the Village Pump.

14, It was noted that the next full Council meeting would be held on November 2nd 2009

With no other business the Chairman closed the meeting at 8.40pm.

THESE MINUTES WERE APPROVED BY THE FULL COUNCIL ON NOV 2nd 2009